While almost 66% of Indian construction firms are prioritizing digitization, about 47% of them are still facing significant challenges with on-boarding the right technology capabilities and skills. That is a critical reason why builders look for the best construction management software solutions that are designed to maximize efficiency, boost profitability, and enhance productivity across construction projects.
When searching for the right construction management software, developers can opt for the following approach.
I – Defining key objectives and requirements
Builders can initiate a comprehensive requirement gathering document, by engaging with project team, site teams, vendors, and stakeholders relevant to their project portfolio. Key objectives, in terms of cost-optimization, project scheduling, inventory management, workflow automation and team collaboration can be highlighted as a part of the process.
Enterprise-level functions, such as project management, tender management, inventory control, planning, vendor management, and financial management can also be prioritized when preparing the requirement document. Project-level factors, such as project size, construction location, vendor requirements, project budget, etc. will also be critical to map to ensure that the solution can capture all project information effectively, regardless of scale.
II – Reviewing features of the construction management software
After developers have completed documenting their requirements, they can start researching the solutions leveraged by industry peers as well as the most popular construction management solutions in the ecosystem. The best construction management software for builders and contractors focus on the following key features.
Progress management & team collaboration – Progress management features enable managers to have real-time project insights via KPIs, dashboards, and daily progress reports. Teams can be added to projects seamlessly, enabling them to access data, reports, and workflows for greater collaboration.
Planning & estimation – Project planning helps in determining accurate assessment of costs and timelines associated with the project. Builders can prepare comprehensive cost estimates and BOQs for material and labour requirements, while receiving instant approvals directly within the platform. The best software enable builders to prepare invoices, handle estimates, manage indents, prepare checklists, issue POs, manage GRNs, and process payments in a highly streamlined manner.
Bidding, tendering, and vendor management – The bidding process can be performed within the construction management software, along with bid creation, bid management, bid comparison and contract awarding. Vendor prequalification and on-boarding can also be performed on the platform, to streamline sourcing.
Procurement and material management – Procurement of construction materials can be managed by integrating all processes from RFQ to purchase to consumption within the platform. PO management, indent management, and inventory control features are embedded to reduce wastage and optimize costs.
End-to-end integration support – The best construction ERP solutions also provide end-to-end customer support, to ensure complete integration through technical guidelines, walkthroughs, and one-to-one sessions.
III – Selecting a solution partner and initiating soft launch
Builders can assess the features offered by different solution providers and reach out to the right partners that can provide holistic construction management capabilities. It is important to ensure that these partners can address on-ground challenges such as project and data onboarding, team onboarding, process management and dedicated customer support.
Developers can initiate the engagement process, by fully understanding the features and support offered, service payment terms (subscription, per-user, per-project, etc.), and scalability of the solution. Post-agreement, they can initiate a soft launch to test the solution on a specific project or on a set of processes.
The soft launch can highlight key gaps within the software, and what features need to be added after feedback from vendors, team members and managers.
IV – Scaling-up or opting for course-correction
After the successful implementation of the soft-launch, builders can scale up the adoption of the project management solution to solve enterprise-level challenges. By working closely with software providers, internal teams can be on-boarded onto the platform gradually. Larger project sizes can be uploaded to the platform, along with internal lists, documents, reports, and materials databases.
Course-correction may be necessary when the construction management software presents issues either during the soft-launch or on an ongoing basis.
The best approach to finding the right construction project management solution is to document your requirements, research existing providers, and engage with them for an initial launch. Best construction management solution providers, such as BuildSupply, offers industry-driven solutions across all lifecycle processes for better project management and cost control. With end-to-end technical support, automated workflows, and robust planning tools, BuildSupply is a complete construction project management solution for your company.